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Felix

Tip: Getting word counts from Excel files

Getting word counts from Microsoft® Excel files is a common and frustrating task for translators and writers and general.

One common approach is to save the worksheet as a text file, then open that in Word and use the Word Count feature. This approach has some problems, though: you can only save one worksheet at a time, and text in text boxes isn’t saved, so you could end up with a word count that’s too low. Not to mention the time and hassle involved.

About a year ago, I did a huge translation that literally consisted of hundreds of Excel files and thousands of worksheets. Counting the words in each file using the MS Word method would have driven me batty.

If you use Windows and often need to get word counts from Excel files, I recommend my free program, Count Anything. Just click the “Count” button, drag and drop your Excel files into the dialog, and click OK.

Drag and drop Excel files into the dialog box

You’ll end up with a nicely formatted report that you can drill down on, print, or save as an HTML or text file.

Results of Excel file word count

Click here to download the free Count Anything program.

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Online wordcount tool now supports PDF files

I’ve added support for PDF files to my online wordcount tool. Now the tool can provide word counts for PDF files using the pyPdf library.

Addendum: I’ve replaced pyPdf with another pure-python library, pdfminer, which is much more robust at handling PDF files.