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Word tip: copying text formatting

Often when working with MS Word, you’ll need to apply some common text formatting in several parts of your document. This can be a hassle if you’ve got to select a bunch of different terms, then click on bold, italic, etc. each time.

You can make this easier by “cloning” the formatting for a given segment of text. Just select the text in question, and press Ctrl+D. The Word Font dialog box appears:

Word Font dialog box

Click OK to dismiss the dialog. Now select some other text, and press the F4 key — the selected text is given the same formatting. You can continue to do this, selecting more text and pressing F4.

You can also do this with the Paragraph dialog box (Alt + O, P) and the other dialogs that affect appearance.